Privacy
This policy explains what information Free Classroom Tools handles, why it is needed, which services receive it and the choices available to visitors.
Last updated: 17 September 2026.
Free Classroom Tools is responsible for decisions about information processed through this website. Privacy questions and rights requests can be sent to contact@freeclassroomtools.com.
The site is intended for teachers and school staff. It is designed to avoid requiring pupil accounts and to minimise the personal information needed for ordinary classroom use.
The site is hosted on Vercel, account sign-in is handled by Neon Auth and saved content is stored in a Neon Postgres database.
Most tools run inside your browser. Text, class lists, settings or activity content entered into those tools normally remain on the device while the tool is being used. Some tools save preferences or lists in browser storage so they are available when you return. You can remove that information by clearing the site's browser data.
Noise-meter tools request microphone permission. They use live sound levels in the browser to animate the display; the site does not intentionally record or upload classroom audio. You can refuse or withdraw microphone permission through your browser.
Do not enter confidential pupil information unless a tool clearly requires it. Class lists used in local browser tools should be limited to the minimum needed and cleared from shared devices after use.
Live polls
Live polls send the question, answer options and vote totals to the site's server so students can join with a temporary room code. Polls are held in temporary server memory and are automatically removed after approximately three hours. The poll feature does not ask students for names or accounts.
AI-assisted tools
When you use an AI-assisted generator, the prompt is sent securely to our server and then to Groq's API to produce the requested draft. The site does not intentionally save those prompts in an application database. Do not include pupil names, contact details, medical information, safeguarding information or other confidential material.
Groq processes API data under its own privacy and service terms.
You do not need an account to use the classroom tools. If you create one, sign-in is handled by Neon Auth and we keep a profile record containing your email address and, if you provide one, your display name. We use that to sign you in, keep your saved work separate from other users and contact you about your account.
If you subscribe to Free Classroom Tools Plus, we store the saved tool setups, collections, class lists (normally first names or initials rather than full pupil records) and private share links you create, linked to your user ID. Saved content is kept until you delete it or close your account. You can export your saved data from your account, and you can ask us to delete your account and its saved content using the contact address below.
Plus is paid for through Stripe. Card details are entered directly on Stripe's secure checkout and are never stored on our servers. Stripe provides us with limited billing information — such as the billing address, billing country and the last four digits of the card — through its dashboard, and processes payment data under its own privacy policy.
In our own database we store your Stripe customer and subscription identifiers, the subscription status, the current period end and whether the subscription is set to cancel. We need this to keep your access working and to show the correct state in your account. You can open the Stripe billing portal from your account to update payment details or cancel.
If you sign up to the newsletter, we store your email address and, if given, your first name together with a record of when and how you consented, and sync that contact to Brevo, which sends the emails. Every email includes an unsubscribe link, and you can withdraw consent at any time by unsubscribing or contacting us.
The site uses Vercel Web Analytics for aggregated information such as page views, popular routes, referrers, device type and general location. Vercel describes this service as cookie-free and designed not to identify visitors across websites. See Vercel's analytics privacy information.
Google Analytics is optional. Google analytics storage remains denied until you consent through the cookie notice. If advertising is enabled, Google AdSense may use cookies or similar storage for advertising only where the required consent has been given. You can change your choice at any time using Cookie settings in the footer.
If you consent to optional analytics, we also record limited FreeClassroomTools Plus campaign events such as seeing, clicking or dismissing an upgrade message. These use a random anonymous session identifier and contain no email address, student information or classroom content. Stripe checkout and subscription events are recorded server-side to measure completed and expired checkouts; payment details remain with Stripe.
Learn how Google uses information from publisher sites in Google's partner-sites policy.
Optional Google analytics and advertising storage rely on consent. Essential processing needed to provide requested tools, operate accounts and subscriptions, maintain security and run the site is carried out for service delivery, contract and legitimate operational interests.
Browser-stored tool data remains until you clear it. Live-poll content is temporary and normally removed after about three hours. Messages sent by email are retained only for as long as reasonably needed to answer and manage the enquiry. Analytics and service providers apply their own documented retention periods.
Account profiles, saved work and subscription records are kept while your account is active. If you ask us to close your account, we delete your profile and saved content and cancel any active subscription, keeping only what we must retain for tax, accounting or legal reasons.
Depending on where you live, you may have rights to ask for access, correction, deletion, restriction or objection in relation to personal information. Email contact@freeclassroomtools.com to make a request. UK visitors may also complain to the Information Commissioner's Office.
This policy will be updated when the site's tools, providers or data practices materially change. The latest revision date appears at the top of the page.
See also our Terms of Use, Contact page and About page.